Undernet Routing Committee
Policy and Operating Procedure Document
The Routing Committee
Testlink Review Procedure
Sever Delink Procedure
This document details the operating procedures in use the Undernet Routing
Committee. This document supercedes all previous versions.
The Undernet Routing Committe is a committee subordinate to
the Undernet Admins Committee for the purpose of reviewing, qualifying
and effecting links, delinks, and server applications to the Undernet IRC
Network. As such, the Committee is the charged with handling and
reviewing newlinks applications and monitoring the performance of all servers
linked to the Undernet. Communication between members of the Routing
Committee is effected by means of an private mailing list. Communications
between the Committee and other relevant entites are effected by liaison
by the Routing Committee Secretary.
The Routing Committee
The Undernet Routing Committee consists of nine total members.
Seven voting members: The tenure of voting members is a period of
six months. Members are elected to the committee by the Undernet
Admins. These members are charged with reviewing applications for
new servers and voting to grant or decline new links, reviewing existing
servers for performance on the active network, and coordinating routing
issues as required.
Secretary: The secretary is a non-voting member of the committee.
The tenure of the secretary is currently indefinite. The secretary
is elected by the Undernet Admins committee. The secretary is charged
with coordinating all Routing Committee activities, directing votes, couting
the results, notification to applicants, maintaining the routing-com
database, maintaining the Undernet P10 Server Numerics listing, and
liaising with all relevant parties though established communications channels.
The secretary is also a member of the Undernet Admins Committee with no
voting rights, however, he/she may participate in discussions of that
Undernet Admins Secretary: The Admins Secretary exists as a NON-VOTING
and OBSERVING member. His/Her role is to direct the committee on
policy established by the Underent Admins Committee, and to act as a fall-back
channel of communication. The Routing Committee Secretary liaises
closely with the Admin Secretary to maintain effective channels of communication.
The Secretary will handle incoming newlinks applications and
database operations. Upon receipt of a newlinks application which
is complete and accurate, the Secretary will ensure the application is
updated in the database, forward the application to the public routing-com
mailing list and handle all communication between the Routing Committee
and the Applicant.
The Secretary will direct a vote by the members for the newlinks
applications received. A valid vote must have a minimum of four votes either for or against the motion. This provides a simple majority with empowerment of every vote. In other words, for a motion to be passed, it must achieve four YES votes. For a motion to be rejected it must achieve four NO votes. Otherwise the vote is void. In the case of two consecutive void motions, the matter will be referred to the admins committee for final determination.
The secretary shall notify the applicants
of the results of the votes as well as posting to the public routing-com
list, and notification to the Admins Committee.
Note that Undernet Admins have the right to object to a newlinks
application, and are not required to publicly give notice of their reasons
outside that forum. For a newlinks application to be rejected, at least
TWO VOTING Undernet Admins committee members must lodge an objection with
suitable substantiated backing documentation to support their
objection. These two admins may not be serving members of the Routing
Committee. This supporting documentation must be presented to the Admins
Committee for review and comment. If the objection is contested by the
Admins Committee, then that committee will resolve the discrepancy through
appropriate channels, such as a majority vote of at least the quorum of
that committee's membership. If the objection is uncontested by the
admins committee, or upheld by consensus or majority vote, then the
Routing Committee will reject the application pursuant to the admins'
objection(s). Admins objections may be lodged at any time, either before
the newlink vote or afterwards. If the server has already begun its
testlink by the time the objection is raised, then that server will be
delinked if the objection is upheld by the Admins Committee.
Upon granting a testlink to an applicant, the Secretary shall liaise
between the applicant, the Admins Committee, and other Undernet entites
to effect the link of the new server. The secretary shall assign
the P10 server numeric to the new server and arrange for DNS entries to
be added. A server granted testlink status, must respond to the notification
of grant within 14 days, otherwise the testlink offer will be withdrawn
and the applicant will be required to resubmit a new application for link.
Testlink Review Procedure
The Secretary shall direct a vote after a period of 30 to 60
days for a current testlink server to decide if the server meets the requirements
for full link status to the Undernet. Upon completion of the vote,
the Secretary shall notify all channels of communication of the results
of the vote, and make a recommendation to the admins committee that
the server should be granted full link. The admins committee shall
then ratify the decision with a vote on the matter.
Once a server has been granted Full Link status, the Routing-Commitee
need only be concerned with situations which affect the Undernet as a whole.
Should a server be found not suitable for full-link status to the Undernet,
the Secretary shall liaise with the admin of the server to arrange effective
delink. The secretary shall notify the server admin of their option
to either delink, or request an appeal of decision from the Undernet Admins
Committee. (see appelate procedures below).
Server Delink Procedure
There are two primary classes of delink conditions; Voluntary and Involuntary.
The Secretary shall liaise with all relevant parties to effect
the delink of a server. Serves which voluntarily delink are requested
to give as much notice of the decision as possible to facilitate the liaison
between the necessary entities. Servers which are selected for Involuntary
Delink fall under the direction of the Secretary to effect delink of the
Servers which voluntarily delink of their own accord, provided they
are servers in good standing, have the option to return at a subsequent
date in full link status provided the routing and the admins committees
are satisfied that any network changes that were made (eg change of uplinks)
will not render that server unusable on the Undernet, and the new server is operated by the same administration team. The Routing Committee(s)
MUST be made aware of any such network changes, including traceroutes/pings
(as for new applicants) from the server's new location, BEFORE any attempt
to relink the server.
A server which remains in absense from the network for a period of
fourteen days will automatically be considered delinked by the
Routing Committee. No CFV for the delink will be held by the
Routing Committee(s) in this respect, but the committee will
forward the delink notification to the Undernet Admins committee
for ratification by CFV.
At the discretion of the Routing Committee, a server may be granted
extended absence provided that the server's admin can give just cause
for the absence, and can guarantee its return within the following
two weeks from receipt of the extended absence request. To be granted
such extended absence, the server admin must make the request PRIOR
to the end of the initial two week absentee period.
Following ratification by Undernet Admins, any server delinked in
this manner must follow the standard new server application procedures
in order to be considered for relinking to the Undernet, including
the initial testlink period.
Servers which are involuntarily delinked may reapply for link at a later
date following the full application procedure detailed in the 'Information
for Applicants' document on the routing-com website.
Note that for reasons of security or other situations where a server may have
a negative impact on the rest of the network, the committee may review that
server's link at any time. Such possible circumstances include (but are not
limited to) server security compromise, other services running on the server
which were not previously agreed on by the admin and the routing-committee and/or admins committee,
uplink connectivity failing to evolve with the growth of the Undernet becoming
more and more unusable, or a complete change of network locations or connectivity.
In the event that an individual or a server [admin] wishes
to appeal against the decision of the Routing Committee, the server admin
shall immediately notify the Routing Committee Secretary of their decision
to appeal. The appelate must inform the Secretary of his/her appeal
request within 48 hours. Failure to do so will result in the
assumption that there is no appeal to the decision, thus the course of
action will be effected. The appelate procedure only exists for
decisions concerning already existing servers. Applications for
new servers have no appelate procedure at this time. The Secretary shall then note the appeal and
notify the Admins Committee of the appeal request. Undernet Admins
will then hold a Discussion and a Vote on the matter of the appeal.
The decision of the Undernet Admins shall be final.
The Secretary shall liaise between the appellate and the Admins Committee
on all communication relevant to the appeal.
Should an appeal overturn the decision of the Routing Committee, the
Secretary shall liaise with all relevant parties to return the appelate
to the status held prior to the Routing Committee decision which led to
the appeal. In the case of a testlink server, that server shall be
returned to testlink status for a minimum period of 30 days. In the
case of a full link server, the server shall be returned to full link status.
Please note that this procedure applies only to decisions of the Routing
Committee. Appeals to decisions made by the Admins Committee should
be directed to the Admins Secretary.
The operating policy outlined here is a guidance, and shows
the policy in use by the current Routing Committee. These guidelines
are subject to modification and change as time and circumstances dictate,
and such changes shall be made publically available.
Since the Routing Committee is a subordinate entity to the Admins Committee,
the Admins Committee may direct or overturn any action by the Routing Committee
Although the Routing Committee Secretary plays a key role in the Committee,
the Secretary has no final authority in the decision making process.
Hence it is outside the 'jurisdiction' of the Secretary to make routing
committee decisions without the committee being part of the decision making
Undernet Routing Committee Secretary
R-Com Policy Document
*** POTENTIAL SPONSORSHIP SPAMMER ***
Recently, Undernet has received reports that a non-affiliated person has been sending out requests to large numbers of network & hosting providers asking for sponsorship of resources to link a server to our network.
We do not have full visibility of where all these requests have been sent but understand they likely come from either the name Nikolaos Kostopoulos (GMail) or Alex Koukoulas (email@example.com)
-- both the same individual.
Please be advised that is person is not currently, and never has been, an official representative of Undernet. He is not acting on our behalf and his e-mails has been misrepresenting us and providing misleading & incorrect information.
If you have received one of these requests from him, please let us know at firstname.lastname@example.org and disregard the request.
We appreciate your help and we apologize if his requests caused any undue hardship.
Undernet Routing Committee