Undernet Routing Committee

Undernet Routing Committee

Policy and Operating Procedure Document

Revised: 20070907
The Routing Committee
Newlinks Procedure
Testlink Review Procedure
Sever Delink Procedure
Appelate Procedure
General Notes

This document details the operating procedures in use the Undernet Routing Committee. This document supercedes all previous versions.


The Undernet Routing Committe is a committee subordinate to the Undernet Admins Committee for the purpose of reviewing, qualifying and effecting links, delinks, and server applications to the Undernet IRC Network. As such, the Committee is the charged with handling and reviewing newlinks applications and monitoring the performance of all servers linked to the Undernet. Communication between members of the Routing Committee is effected by means of an private mailing list. Communications between the Committee and other relevant entites are effected by liaison by the Routing Committee Secretary.

The Routing Committee

The Undernet Routing Committee consists of nine total members.
  • Seven voting members: The tenure of voting members is a period of six months. Members are elected to the committee by the Undernet Admins. These members are charged with reviewing applications for new servers and voting to grant or decline new links, reviewing existing servers for performance on the active network, and coordinating routing issues as required.
  • Secretary: The secretary is a non-voting member of the committee. The tenure of the secretary is currently indefinite. The secretary is elected by the Undernet Admins committee. The secretary is charged with coordinating all Routing Committee activities, directing votes, couting the results, notification to applicants, maintaining the routing-com database, maintaining the Undernet P10 Server Numerics listing, and liaising with all relevant parties though established communications channels. The secretary is also a member of the Undernet Admins Committee with no voting rights, however, he/she may participate in discussions of that Committee.
  • Undernet Admins Secretary: The Admins Secretary exists as a NON-VOTING and OBSERVING member. His/Her role is to direct the committee on policy established by the Underent Admins Committee, and to act as a fall-back channel of communication. The Routing Committee Secretary liaises closely with the Admin Secretary to maintain effective channels of communication.

Newlinks Procedure

The Secretary will handle incoming newlinks applications and database operations. Upon receipt of a newlinks application which is complete and accurate, the Secretary will ensure the application is updated in the database, forward the application to the public routing-com mailing list and handle all communication between the Routing Committee and the Applicant.

The Secretary will direct a vote by the members for the newlinks applications received. A valid vote must have a minimum of four votes either for or against the motion. This provides a simple majority with empowerment of every vote. In other words, for a motion to be passed, it must achieve four YES votes. For a motion to be rejected it must achieve four NO votes. Otherwise the vote is void. In the case of two consecutive void motions, the matter will be referred to the admins committee for final determination. The secretary shall notify the applicants of the results of the votes as well as posting to the public routing-com list, and notification to the Admins Committee.

Note that Undernet Admins have the right to object to a newlinks application, and are not required to publicly give notice of their reasons outside that forum. For a newlinks application to be rejected, at least TWO VOTING Undernet Admins committee members must lodge an objection with suitable substantiated backing documentation to support their objection. These two admins may not be serving members of the Routing Committee. This supporting documentation must be presented to the Admins Committee for review and comment. If the objection is contested by the Admins Committee, then that committee will resolve the discrepancy through appropriate channels, such as a majority vote of at least the quorum of that committee's membership. If the objection is uncontested by the admins committee, or upheld by consensus or majority vote, then the Routing Committee will reject the application pursuant to the admins' objection(s). Admins objections may be lodged at any time, either before the newlink vote or afterwards. If the server has already begun its testlink by the time the objection is raised, then that server will be delinked if the objection is upheld by the Admins Committee.

Upon granting a testlink to an applicant, the Secretary shall liaise between the applicant, the Admins Committee, and other Undernet entites to effect the link of the new server. The secretary shall assign the P10 server numeric to the new server and arrange for DNS entries to be added. A server granted testlink status, must respond to the notification of grant within 14 days, otherwise the testlink offer will be withdrawn and the applicant will be required to resubmit a new application for link.

Testlink Review Procedure

The Secretary shall direct a vote after a period of 30 to 60 days for a current testlink server to decide if the server meets the requirements for full link status to the Undernet. Upon completion of the vote, the Secretary shall notify all channels of communication of the results of the vote, and make a recommendation to the admins committee that the server should be granted full link. The admins committee shall then ratify the decision with a vote on the matter.

Once a server has been granted Full Link status, the Routing-Commitee need only be concerned with situations which affect the Undernet as a whole.

Should a server be found not suitable for full-link status to the Undernet, the Secretary shall liaise with the admin of the server to arrange effective delink. The secretary shall notify the server admin of their option to either delink, or request an appeal of decision from the Undernet Admins Committee. (see appelate procedures below).

Server Delink Procedure

There are two primary classes of delink conditions; Voluntary and Involuntary.

The Secretary shall liaise with all relevant parties to effect the delink of a server. Serves which voluntarily delink are requested to give as much notice of the decision as possible to facilitate the liaison between the necessary entities. Servers which are selected for Involuntary Delink fall under the direction of the Secretary to effect delink of the server.

Servers which voluntarily delink of their own accord, provided they are servers in good standing, have the option to return at a subsequent date in full link status provided the routing and the admins committees are satisfied that any network changes that were made (eg change of uplinks) will not render that server unusable on the Undernet, and the new server is operated by the same administration team. The Routing Committee(s) MUST be made aware of any such network changes, including traceroutes/pings (as for new applicants) from the server's new location, BEFORE any attempt to relink the server.

A server which remains in absense from the network for a period of fourteen days will automatically be considered delinked by the Routing Committee. No CFV for the delink will be held by the Routing Committee(s) in this respect, but the committee will forward the delink notification to the Undernet Admins committee for ratification by CFV.

At the discretion of the Routing Committee, a server may be granted extended absence provided that the server's admin can give just cause for the absence, and can guarantee its return within the following two weeks from receipt of the extended absence request. To be granted such extended absence, the server admin must make the request PRIOR to the end of the initial two week absentee period.

Following ratification by Undernet Admins, any server delinked in this manner must follow the standard new server application procedures in order to be considered for relinking to the Undernet, including the initial testlink period.

Servers which are involuntarily delinked may reapply for link at a later date following the full application procedure detailed in the 'Information for Applicants' document on the routing-com website.

Note that for reasons of security or other situations where a server may have a negative impact on the rest of the network, the committee may review that server's link at any time. Such possible circumstances include (but are not limited to) server security compromise, other services running on the server which were not previously agreed on by the admin and the routing-committee and/or admins committee, uplink connectivity failing to evolve with the growth of the Undernet becoming more and more unusable, or a complete change of network locations or connectivity.

Appelate Procedure

In the event that an individual or a server [admin] wishes to appeal against the decision of the Routing Committee, the server admin shall immediately notify the Routing Committee Secretary of their decision to appeal. The appelate must inform the Secretary of his/her appeal request within 48 hours. Failure to do so will result in the assumption that there is no appeal to the decision, thus the course of action will be effected. The appelate procedure only exists for decisions concerning already existing servers. Applications for new servers have no appelate procedure at this time. The Secretary shall then note the appeal and notify the Admins Committee of the appeal request. Undernet Admins will then hold a Discussion and a Vote on the matter of the appeal. The decision of the Undernet Admins shall be final.

The Secretary shall liaise between the appellate and the Admins Committee on all communication relevant to the appeal.

Should an appeal overturn the decision of the Routing Committee, the Secretary shall liaise with all relevant parties to return the appelate to the status held prior to the Routing Committee decision which led to the appeal. In the case of a testlink server, that server shall be returned to testlink status for a minimum period of 30 days. In the case of a full link server, the server shall be returned to full link status.

Please note that this procedure applies only to decisions of the Routing Committee. Appeals to decisions made by the Admins Committee should be directed to the Admins Secretary.

General Notes

The operating policy outlined here is a guidance, and shows the policy in use by the current Routing Committee. These guidelines are subject to modification and change as time and circumstances dictate, and such changes shall be made publically available.

Since the Routing Committee is a subordinate entity to the Admins Committee, the Admins Committee may direct or overturn any action by the Routing Committee as necessary.

Although the Routing Committee Secretary plays a key role in the Committee, the Secretary has no final authority in the decision making process. Hence it is outside the 'jurisdiction' of the Secretary to make routing committee decisions without the committee being part of the decision making process.

Respectfully Submitted,

Willie Bollinger
Undernet Routing Committee Secretary

R-Com Policy Document
Revised: 20070907

*** Romanian Applications ***

We are no longer accepting applications for servers residing in Romania.

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